The Cumberland Public Libraries, headquartered in Amherst, Nova Scotia, has an opening for a full time Office Manager.

 

Under the supervision of the Chief Librarian/Deputy Chief Librarian, the Office Manager is responsible for the management of financial and office administration including: reviews and recommends acceptable financial practices and procedures; provides bookkeeping and payroll services, administers banking and financial services and prepares financial statements; and establishes and maintains personnel files.  The Office Manager also has duties that are part of the acquisitions process which include ordering reports and placing orders with vendors.

 

Education, Knowledge, Skills, and Abilities Required

Successful completion of financial or Office Management program or equivalent.

Sound knowledge of accepted financial practices and procedures.

Knowledge of computerized bookkeeping programs, including payroll.

Ability to maintain accurate bookkeeping records.

Ability to display proficient office administration skills.

Ability to work without direct supervision while accomplishing goals.

Ability to exercise tact and courtesy in dealing with staff and the public.

Ability to set priorities.

 

 

Duties include (but are not limited to):

 

Bookkeeping

Keeps all financial records, including accounts payable and receivables.

Prepares staff payroll for direct deposit, including all applicable deductions and contributions.

Prepares monthly financial statements and reconciles bank statements.

Prepares and mails quarterly bills to municipal units.

Maintains electronic and print files for all accounting & other regional record-keeping.

Handles petty cash and prepares bank deposits.

Works with auditor for the preparation of the annual audited statements.

 

Administration

Ensures phone and reception services are effectively maintained.

Manages the ordering of office equipment and supplies.

Ensures that office equipment is maintained in good working order.

Reviews time sheets for part-time staff.

Maintains sick leave charts for all staff.

Maintains key inventory and issues keys.

Answers phone and receives visitors in Headquarters office.

Prepares correspondence and tax receipts for donations.

Maintains employee records and library business files.

Deals with suppliers on the phone and in person.

 

Acquisitions

Receives library materials through the acquisitions system. 

Checks invoices to pay library materials orders.

Orders and receives materials from direct orders.

Orders acquisitions report and places orders with appropriate vendors.

Tracks on-order library materials to ensure order fulfillment and deals with damaged items and returns.

 

Other Duties

Assigned shifts on the Amherst circulation desk.

May be assigned other duties and projects as required which may supersede regular tasks. 

 

Salary Range: $34,885-$39,263 (commensurate with experience)

Dental, health and RRSP benefits available

 

Deadline for Applications: October 22, 2021

 

To Apply:

Send resume including 3 references to:

Denise Corey, Chief Librarian

Cumberland Public Libraries

PO Box 220

Amherst, NS   B4H 3Z2

 

Fax: (902) 667-1360

Email: information@cumberlandpubliclibraries.ca

 

We thank all who apply, but only those selected for an interview will be contacted.

 

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